Volunteer and Board Positions

Berkeley Lacrosse Club is a volunteer-run organization, it takes many hands working together to make the Club run smoothly.  All parents are expected to volunteer a minimum of 6 hours per year in either a team or club level capacity.   

Team Level Positions

Team Parent(s)

• Communicate with parents as necessary, including but not limited to keeping them informed about volunteer requirements and opportunities
• Coordinate and maintain snack schedule with parents
• Maintain schedule for scorekeepers, home field setup and sideline managers
• Support coach with parent communication as necessary and/or requested
• Organize the end of year team celebration and coach’s gift (can be delegated)

Parent Coach

• Assist head coach in running practices a minimum of one standing practice per week 
• Assist head coach during the game with sideline management
• Minimum requirement to assist at practices is completion of the Positive Coaching Alliance online course
• All Parent Coaches must complete the full Coaches Requirements of the NCJLA in order to be on the sidelines during games

Team Scheduler

• Point person for scheduling for a particular team, responsible for making sure the game schedule makes sense as a season for each team
• Attend club scheduling preparation meeting in November
• Attend half-day league scheduling meeting on a Saturday in December.  This date is Saturday Dec. 9 for 2017 with boys in the morning and girls in the afternoon.

Home Field Setup

• Retrieve (if first game of day) or Return (if last game of day) game supplies, table and chairs from the BLC storage shed
• Requires a truck or large car to carry supplies
• Set up field with goals, cones, and extra balls as required by league
• Set up scorekeeper table, chairs, and supplies
• If last BLC game of day, clean up supplies and return to storage shed

Sideline Manager

• Fulfill the duties of sideline manager as described by US Lacrosse
• Wear the bright orange "Sideline Manager" vest provided by the league
• Enforce field specific rules at Tom Bates (no food, drinks, coffee, or animals inside the gates)
• Perform these duties for at least 3 home games in the Spring season

Scorekeeper

• Keep score during a minimum of 4 games during the spring season
• Either have experience scorekeeping for lacrosse or attend an early-season scorekeeping workshop

Team Photographer

• Take candid and posed shots of the team at various events - games, practices, mixers, outreach events
• Coordinate a "Team Picture" on a well-attended game day and make the photo available to team parents
• Make these photos available on the website, Facebook and in other club materials

Club Level Positions

Volunteers taking club level positions will meet their volunteer requirements AND make a big difference in the success of the club.

Volunteer Coordinator

• Creates a process for keeping track of volunteer hours and communicates to club
• Helps to recruit and identify volunteers for various club level needs
• Shares information on volunteer requirements with volunteers
• Attends monthly BLC board meetings as needed

Website

• Responsible for maintaining and updating the BerkeleyLacrosse.org website
• No coding required, but comfort with technology is beneficial
• Communicate club activities via website
• Attends monthly BLC board meetings as needed to have accurate and up to date information

Publicity Coordinator

• Prepare visibility budget and coordinates with Treasurer
• Solano Stroll coordination, if desired
• Create, print and distribute printed marketing materials
• Coordinate with Fundraising Coordinators as needed
• Communicate plans to BLC board

Fundraiser Coordinators

• Several people can fill this role, each taking on a different event or working together for a larger event
• Identify an opportunity for a club fundraising opportunity
• Coordinate logistics for fundraising opportunity and communicate to club
• Communicate plans to BLC board

Uniform Coordinator

• Order and distributes uniforms
• Works directly with vendors
• Coordinates with Treasurer
• Reports to BLC Board

Online Store Coordinator

• Manages the BLC Online Store
• Selects, orders, and manages inventory for various BLC spirit items
• Receives orders and arranges for delivery/pickup
• Biggest order of the year is typically in January for Gear Bags

Miscellaneous Support 

If you're unable to commit to a coordinator or board position, these positions require support through-out the year. If you have a particular skill reach out to the current coordinator to offer your support (https://leagueathletics.com/Contacts.asp?n=35041&org=berkeleylacrosse.org). Roles may include:

• Volunteering for Solano Stroll
• Volunteering for Golden Gate Fields fundraiser
• Assisting Publicity Coordinator distribute flyers
• Assisting Fundraising Coordinator
• Helping at a Gear Rental Day
• Repairing/maintaining gear

Board Positions

Board positions are for a 2 year-term.  

President

• Leads monthly board meetings
• Represents club in the league
• Coordinates activities of club

Vice President

• Coordinates scholarship process
• Works with girls and boys rep to schedule games
• Attends monthly meetings

Treasurer

• Creates an annual budget for the club
• Keeps accurate record of all financial transactions
• Provides a financial report at every board meeting
• Maintains Club bank accounts
• Coordinates the development of a fundraising plan with fundraising chair

Registrar

• Setup registration on League Athletics for Fall Ball
• Setup registration on League Athletics for Spring League  
• Review scholarships and apply scholarship credit for registration (dates - December)
• Download registration reports for use by coaches and team parents
• Support Parents with any registration questions or issues, make sure payments or checks are applied in League Athletics
• Answer emails for parents who have interest in joining lacrosse
• Attend board meetings
• Attend Annual Parent meeting

Secretary

• Set monthly meetings and send reminders
• Record and distribute minutes at meeting
• Collect agenda items before meeting
• Coordinate updates with webmaster
• Secure location for parent meeting
• Publicity as-needed

Girls League Representative

• Attends NCJLA meetings as required
• Participates in occasional league conference call and communicate league information to board and coaches as necessary
• Coordinates schedule of games for all girls' teams
• Recruit / make sure we are all set with coaches and players
• Send confirmation email to opposing team 3 days before each scheduled home game in the Spring
• Voting board member, expected to attend monthly board meetings

Boys League Representative

• Attends two in-person and 3-4 conference call NCJLA meetings
• Coordinates schedule of games for all boys’ teams
• Shares league information around rules and guidelines with all boys players
• Helps with recruiting boys coaches, team parents and signing boys teams up for league events
• Confirms referees
• Send confirmation email to opposing team 3 days before each scheduled home game in the Spring
• Voting board member, expected to attend monthly board meetings

Gear Rental Coordinator

• Organizes and staffs gear rental, gear return, and gear renewal days
• Fits players with gear
• Keeps records of gear rental up to date
• Educates families regarding gear maintenance & care
• Culls and/or repairs gear no longer fit for renting
• Keeps shed organized
• Orders more gear rental should the need arise
• Helps to keep the game day boxes and coaches bags supplied
• Voting board member, expected to attend monthly board meetings

If you are interested or have any questions, please contact us.